The General Ledger and Budgeting System

The General Ledger and Budgeting System primarily handles the input of various accounting entries and generates all accounting reports, including journals, ledgers, assistant ledgers, general budget reports, and final accounting results. In order to perform these tasks, the system includes a diverse set of functions.

Firstly, System Objectives:

- Definition of the accounting directory used by the system.

- Input of the budget plan.

- Input of various accounting entries and ensuring their balance before saving to storage media.

- Temporary saving of unbalanced accounting entries until balanced by the user.

- Ability to modify saved accounting entries on storage media.

- Issuance of all system journals and audit balances as follows:

- General daily journal

- Assistant daily journal

- Assistant ledger daily

- General ledger monthly

- Subsidiary audit balance monthly

- General audit balance monthly

- Extraction of all reports related to budgeting and planning.

It is noted that this system is characterized by several important features:

- The ability to define the accounting directory for the user, thus allowing the addition of any subsidiary directory for any new resource, client, or source.

- The main account is divided into a general account and an analytical account, allowing for numerous accounts with a close connection between analytical accounts and their general and personal accounts.

- The ability to retain information about personal accounts such as invoice numbers, checks, or other sources.

- The system offers multiple capabilities for investigation at the entry level and comparing totals.

- The ability to verify the balance of the entry and temporarily retain unbalanced entries, saving time for re-entering data.

Secondly: System Functional Description

The input stage of the system includes:

- Fixed elements such as the accounting directory and the budget plan.

- Variable elements such as daily entries.

The system stage itself manages and stores the inputs while performing the necessary automated processing to produce outputs according to each user's request and specialization.

Documents required for the system include:

- The accounting directory for accounts and the contents of budget reports.

- Contents of the budget plan.

- Manual accounting entries that have been input.

Thirdly: Relational Description of Data Content

The nature of the data used within the system's database is divided into two types:

1. Static Data: These are files containing static or semi-static data with relatively small rates of change, such as accounting directory codes.

2. Dynamic Data: These are files that change daily, such as daily accounting entry transactions.

Fourthly: Reports Specific to the General Ledger and Budgeting System

- Chart of Accounts.

- General Daily Journal.

- Receipts Register.

- Payments Register.

- Daily Journal Entries.

- General Ledger - Assistant Ledger - Account Statements.

- Audit Balances.

- General Account Analysis.

- Income Statement Accounts.

- Activity Profit Accounts.

- Account Movement during a Period.

- Production Plan by Activity Type and Production Unit.

- Production Plan by Activity Type and Sector.

- Financial Center.