Purchases and Suppliers Program:

A comprehensive management system for the purchasing cycle within the organization, starting from registering a requisition for items to determine their availability in warehouses, followed by issuing purchase orders for items not available in the organization. This includes issuing purchase orders to suppliers, progressing through verifying purchase invoices of all types and issues, whether they are invoices for goods or services, with the ability to allocate some of these purchases to expenses incurred on them, such as transportation costs and handling. This directly impacts the costs of the purchased items. This system is directly integrated with the general accounting system, warehouses, payments, contracts, and all other related programs

Purchasing Cycle:

1. Requisition: This is akin to a purchase request but is internal, used to request any item from various departments. If the item is available in the warehouses, it is treated as an internal request for issuance, not a purchase request. Each item requisition serves as an input to the warehouses, not to the purchases. If the requested item is not available or only a part of the quantity is in stock, the program automatically converts the requisition into a purchase requisition, which is then reviewed and approved by the Purchasing Manager.

2. Approval Requisition: The Purchasing Manager approves requisitions after ensuring they meet the required standards, and requisitions are segmented based on different dates according to liquidity and need.

3. Request for Quotation (RFQ/RFP): After creating and approving the purchase requisition, the program issues requests for quotations to accredited suppliers recorded in the Approval Supplier List (ASL) for the items mentioned in the purchase requisition automatically. These requests are sent to suppliers via email.

4. Quotations: All quotations from suppliers are recorded, and the best price, delivery period, and payment method are selected.

5. Purchase Order (PO): The program automatically generates a purchase order after selecting the best quotation. The purchase order awaits approval before being sent via email or printed.

Supplier Registration and Supplier Performance Evaluation:

Registering all supplier data, including tax files, commercial records, contact information for the supplier, and individuals dealing with them. Linking the supplier to the item directory by recording the supplier's entry. Adding the item code to the supplier's directory, ensuring that documents (quotation request, purchase order, purchase invoice) are compatible with the supplier. Extracting supplier performance reports regarding compliance with supply quantities and timelines.

Purchases and Suppliers Reports:

Purchase Reports:

1. Detailed Purchases

2. Monthly Supplier Purchases

3. Monthly Item Purchases

4. Analytical Supplier Purchases with Items

5. Analytical Item Purchases with Suppliers

6. Detailed Payment of Purchase Invoices

7. Latest Purchase Prices

Daily Reports:

1. Daily Net Purchases

2. Purchase Log

Tax Reports:

1. Supplier Accounts Reports

2. Audit Balance

3. Account Statement

4. Aging of Debts

5. Dealing Entities

Quotation Reports:

1. Quotation Log

Purchase Order Reports:

1. Purchase Order Aggregation

2. Financial Commitments for Purchases

3. Purchase Order Log

4. Purchase Order Follow-up

5. Purchase Taxes

6. Discount and Addition Tax Form